| | | | | | | | TENTATIVE:
SUBJECT TO
REVISION |
| |
| | | | | | | | | TOWN OF PALM BEACH Town Manager's Office |
Town Council Meeting
TOWN HALL
COUNCIL CHAMBERS - SECOND FLOOR
360 SOUTH COUNTY ROAD
AGENDA
November 12, 2019
9:30 AM
Welcome | | |
| | | | | | | | | For information regarding this agenda and the procedures for public participation at Town Council Meetings, please refer to the end of this agenda. | | |
| | | | | | | | | I. | CALL TO ORDER AND ROLL CALL | | |
| | | | | | | | | | Gail L. Coniglio, Mayor
Danielle H. Moore, President Margaret A. Zeidman, President Pro Tem Julie Araskog
Lew Crampton
Bobbie Lindsay | | |
| | | | | | | | | II. | INVOCATION AND PLEDGE OF ALLEGIANCE | | |
| | | | | | | | | III. | MODIFICATIONS TO THE AGENDA | | |
| | | | | | | | | VII. | BOARD AND COMMISSIONS PRESENTATIONS AND APPOINTMENTS | | |
| | | | | | | | | VIII. | COMMENTS OF MAYOR GAIL L. CONIGLIO | | |
| | | | | | | | | IX. | COMMENTS OF TOWN COUNCIL MEMBERS AND TOWN MANAGER | | |
| | | | | | | | | X. | COMMUNICATIONS FROM CITIZENS - 3 MINUTE LIMIT PLEASE | | |
| | | | | | | | | XI. | APPROVAL OF CONSENT AGENDA (SEE NOTE 5) | | |
| | | | | | | | | | | 1. | RESOLUTION NO. 125-2019 A Resolution of the Town Council of the Town Of Palm Beach, Palm Beach County, Florida, Authorizing Payment to the Municipal Public Safety Communications Consortium (MPSCC) of Palm Beach County in the Amount of $82,442.69 for FY20. | | | | | | | Nicholas Caristo, Chief of Police | | | | | | 2. | RESOLUTION NO. 127-2019 A Resolution of the Town Council of the Town of Palm Beach, Palm Beach County, Florida, Approving the Remaining Extension of Bid No. 2018-28, Vegetation And Litter Removal Town-Wide to Include Phipps Ocean Park to Battallan Enterprises, Dba, Property Works in the Amount of $131,216 for FY20, FY21, And FY22 Contingent Upon Approval and Satisfactory Vendor Performance. | | | | | | | Dean Mealy, Purchasing Manager | | | | | | 3. | RESOLUTION NO. 128-2019 A Resolution of the Town Council of the Town of Palm Beach, Palm Beach County, Florida, Approving the Remaining Extension of Bid No. 2018-6, Town Fountain Maintenance to Mako Pools in the Amount of $78,000 for FY20, FY21, and FY22 Contingent Upon Budget Approval and Satisfactory Vendor Performance. | | | | | | | Dean Mealy, Purchasing Manager | | | | | | 4. | RESOLUTION NO. 129-2019 A Resolution of the Town Council of the Town of Palm Beach, Palm Beach County, Florida, Approving the Remaining Extension of RFQ No. 29-2016, Irrigation Contractor to B. Ellis Enterprises Inc., in the Amount of $30,000 for FY20 and FY21 Contingent Upon Budget Approval and Satisfactory Vendor Performance. | | | | | | | Dean Mealy, Purchasing Manager | | | | | | 5. | RESOLUTION NO. 130-2019 A Resolution of the Town Council of the Town of Palm Beach, Palm Beach County, Florida, Approving the Piggyback Extension of the Palm Beach County School Board Contract 17C-19T, Asphalt Paving to M&M Asphalt Maintenance, Inc. dba All County Paving in the Amount of $100,000 for FY20. | | | | | | | Dean Mealy, Purchasing Manager | | | | | | 6. | RESOLUTION NO. 133-2019 A Resolution of the Town Council of the Town of Palm Beach, Palm Beach County, Florida, Approving a Purchase Order to Kimley-Horn & Associates, Inc., for Landfill Facilities FY20 On-Call Consulting, Compliance Sampling and Monitoring in the Amount of $99,648 and a Project Budget of $109,612. | | | | | | | Dean Mealy, Purchasing Manager | | | | | | 7. | RESOLUTION NO. 134-2019 A Resolution of the Town Council of the Town of Palm Beach, Palm Beach County, Florida, Approving an Extension of RFP 2017-18, Historic Preservation Consulting Services to Murphy Stillings for FY20 in the Amount of $60,000. | | | | | | | Dean Mealy, Purchasing Manager | | | | | | 8. | RESOLUTION NO. 135-2019 A Resolution of the Town Council of the Town of Palm Beach, Palm Beach County, Florida, Approving the Award of Bid No. 2019-37 and a Purchase Order to Seven Star Construction for the Buildout of the Virtual Police Training Room at South Fire in the Amount of $93,743 and a Project Budget of $107,803. | | | | | | | Dean Mealy, Purchasing Manager | | | | | | 9. | RESOLUTION NO. 136-2019 A Resolution of the Town Council of the Town of Palm Beach, Palm Beach County, Florida, Awarding a Contract in an Amount not to Exceed $75,000 to Hartford Life and Accident Insurance Company, to Provide Group Life, Accidental Death and Dismemberment, and Supplemental Life Insurance and Authorizing the Town Manager to Take Actions Necessary to Complete Said Services. | | | | | | | Danielle Olson, Director of Human Resources | | | | | | 10. | RESOLUTION NO. 137-2019 A Resolution of the Town Council of the Town of Palm Beach, Palm Beach County, Florida, Awarding a Contract to Cigna, Inc., in an Amount not to Exceed $225,000 to Provide Administrative Services for Group Health, Prescription And Dental Coverage, and Authorizing the Town Manager to Take Actions Necessary to Effectuate this Contract. | | | | | | | Danielle Olson, Director of Human Resources | | | | | | 11. | RESOLUTION NO. 138-2019 A Resolution of the Town Council of the Town of Palm Beach, Palm Beach County, Florida, Approving a Grant for Project No. PB-PB-19-208, Between the Florida Inland Navigation District and The Town of Palm Beach Under the Waterways Assistance Program, Specifically Construction Reimbursement for the Town of Palm Beach Town Dock Replacement Project, in the Amount of $3,062,000, and Authorizing the Mayor to Execute Same on Behalf of the Town. | | | | | | | H. Paul Brazil, P.E., Director of Public Works | | |
| | | | | | | | | | | 1. | Appointment to the Public Employees Relations Commission Panel per PERC Ordinance Appendix "A" Section 1.003 | | | | | | | Danielle Olson, Director of Human Resources | | | | | | 2. |
Approve Request by Florida Power & Light to Close Orange Grove Road for Eleven (11) Days | | | | | | | H. Paul Brazil, P.E., Director of Public Works | | | | | | 3. | Status Report of Delinquent Accounts and Request for Authorization to Write-off Uncollectible Accounts
| | | | | | | Jane Le Clainche, Director of Finance | | | | | | 4. | 726 Hi-Mount Road – Authorize Town Manager to Enter into a Hold Harmless Agreement and Waive Driveway Site Visibility Requirements | | | | | | | H. Paul Brazil, P.E., Director of Public Works | | | | | | 5. | General Fund Contingency Allocation Request for the Purchase of a Rotary Turf Mower, Not to Exceed $9,000 | | | | | | | Carolyn Stone, Director of Business Development and Operations | | | | | | 6. | Consideration of Waivers to Town Code for Construction Dates, Hours, and Noise for Staging in the Lake Worth Lagoon for Palm Beach County’s Jupiter-Carlin Federal Shore Protection Project | | | | | | | H. Paul Brazil, P.E., Director of Public Works | | |
| | | | | | | | | | | 1. | Town-wide Undergrounding Project
a. Review of Project and Dashboard, Summary of Project Status
Steve Stern, Project Manager
b. RESOLUTION NO. 140-2019 A Resolution of the Town Council of the Town of Palm Beach, Palm Beach County, Florida, Approving a Purchase Order to Kimley-Horn and Associates, Inc. for Construction Phase Engineering Services for Town-Wide Utility Undergrounding Phase 2 South, and Establishing a Construction Phase Engineering Budget of $325,418.
Patricia Strayer, P.E., Town Engineer
c. RESOLUTION NO. 141-2019 A Resolution of the Town Council of the Town Of Palm Beach, Palm Beach County, Florida, Approving the Award of Construction Manager At Risk to Burkhardt Construction Incorporated for Town-Wide Utility Undergrounding Phase 2 South in the Amount of $6,494,596 and Establishing a Project Budget of $6,694,596.
Patricia Strayer, P.E., Town Engineer | | | | | | | | | | | | | 2. | Further Discussion Regarding Potential Changes to Fees & Regulations for Paid Parking and Other Parking Matters | | | | | | | Jay Boodheshwar, Deputy Town Manager | | | | | | 3. | Proposed Amendments to FY2020 Recreation Department Tennis Fees | | | | | | | Carolyn Stone, Director of Business Development and Operations | | |
| | | | | | | | | | | 1. | Consideration of Refunding the 2013 Revenue Bonds
a. RESOLUTION NO. 142-2019 A Resolution of the Town Council of the Town of Palm Beach, Palm Beach County, Florida, Authorizing the Issuance of Not Exceeding $52,000,000 Town of Palm Beach, Florida Public Improvement Revenue Refunding Bonds (Capital Improvement and Coastal Management Program) in One or More Series for the Purpose of Refunding All or a Portion of the Town’s Public Improvement Revenue Bonds, Series 2013 (Capital Improvement and Coastal Management Program), Subject to Subsequent Proceedings and Approvals by the Town Council; Authorizing and Directing the Town Manager or the Director of Finance to “Deem Final” the Preliminary Official Statement Relating to the Bonds for the Purposes of Rule 15c2-12 of the Securities and Exchange Commission; Authorizing and Directing the Mayor, Town Council Members, the Town Manager, the Director of Finance and Other Proper Officials of the Town to Execute and Deliver any and all Documents and Instruments and to do and Cause to be Done any and all Acts and Things Necessary or Proper for Carrying Out the Transactions Contemplated by This Resolution: and Providing for an Effective Date.
b. RESOLUTION NO. 143-2019 A Resolution of the Town Council of the Town of Palm Beach, Palm Beach County, Florida, Supplementing Town Resolution No. 142-2019 to Authorize the Public Sale of Town of Palm Beach, Florida Public Improvement Revenue Refunding Bonds, Federally Taxable Series 2019 (Capital Improvement and Coastal Management Program) (The “SERIES 2019 BONDS”); Approving the Form of and Authorizing the Use of a Preliminary Official Statement, Official Notice of Sale and Summary Notice of Sale in Connection with the Public Sale of the Series 2019 Bonds; Authorizing the Execution and Delivery of an Official Statement in Connection with the Series 2019 Bonds; Authorizing the Execution and Delivery of an Escrow Deposit Agreement; Requiring Compliance within Certain Statutory Requirements; Authorizing and Directing the Town Manager and Director of Finance to Determine Certain other Details of Said Series 2019 Bonds Within the Parameters Set Forth Herein; Authorizing the Proper Officials to do all Other Things Deemed Necessary or Advisable in Connection with the Issuance, Sale and Delivery of Said Series 2019 Bonds; and Providing for an Effective Date. | | | | | | | Jane Le Clainche, Director of Finance | | | | | | 2. | The Four Seasons Resort Palm Beach Appeal of Fines Imposed for Non-payment of Solid Waste Collection Fees | | | | | | | H. Paul Brazil, P.E., Director of Public Works | | | | | | 3. | Proposed Public/Private Beautification Project with the Palm Beach Country Club | | | | | | | H. Paul Brazil, P.E., Director of Public Works | | | | | | 4. | Discussion Regarding Modification of Town Code to Prohibit Dogs on Beaches Between Wells Road and Sunset Avenue | | | | | | | Jay Boodheswar, Deputy Town Manager | | |
| | | | | | | | | | C. | Matters Pulled From Consent Agenda: If needed | | |
| | | | | | | | | | | 1. | ORDINANCE NO. 39-2019 An Ordinance of The Town Council of the Town of Palm Beach, Palm Beach County, Florida, Amending Chapter 82 of the Town Code of Ordinances Relating to Personnel, At Article II, Employee Benefits, Division 2, Retirement System; Amending Subdivision I, in General, by Amending Section 82-54, Credited Service; Loss of Credited Service; Reinstatement of Credited Service.; Amending Subdivision II, Reserve Accounts, by Amending Section 82-80, Member Contributions; Amending Subdivision III, Firefighters, by Amending Section 82-94, Retirement Age and Service Conditions for Firefighters; Providing for Severability; Providing for Repeal of Ordinances in Conflict; Providing for Codification; Providing an Effective Date. | | | | | | | Danielle Olson, Director of Human Resources | | |
| | | | | | | | | | Note 1:
| Please submit written comments/materials to council@townofpalmbeach.com or in person to the Town Clerk's Office, located at Town Hall, 360 South County Road. No written materials received after 12:00 p.m. on the Thursday immediately prior to a monthly Town Council meeting will be included in the back-up binders distributed to the Mayor and Town Council in preparation for that meeting. Written materials received after 12:00 p.m. on Thursday will be separately distributed to the Mayor and Town Council; however, depending upon the length of the materials, the time of submittal, and other circumstances, the Mayor and Town Council may not be able to read and consider such late submittals prior to acting upon the policy matter(s) which they address. | | Note 2:
| The progress of this meeting may be monitored by visiting the Town's website (townofpalmbeach.com) and clicking on "Meeting Audio" in the left column. If you have questions regarding that feature, please contact the Office of Information Technology (561) 227-6315. The audio recording of the meeting will appear within 24 hours after the conclusion of the meeting. | | Note 3:
| If a person decides to appeal any decision made by this Council with respect to any matter considered at this meeting or hearing, he/she will need a record of the proceedings. For such purpose, he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. | | Note 4:
| Disabled persons who need an accommodation in order to participate in the Town Council Meeting are requested to contact the Town Manager's Office at 838-5410 or through the Florida Relay Service by dialing 1-800-955-8770 for voice callers or 1-800-955-8771 for TDD callers, at least two (2) working days before this meeting. | | Note 5:
| Items listed on the Consent Agenda will be approved by one motion of the Town Council, unless the Mayor or an individual Council Member requests that any item(s) be moved to the Regular Agenda and individually considered. | | Note 6:
| All back-up material for the items listed on the agenda are posted to the Town's website and emailed to all Stay Informed subscribers on the Friday before the Town Council meeting. To access the back-up materials and/or subscribe to the Stay Informed list, please visit the Town's website (townofpalmbeach.com). |
| PROCEDURES FOR PUBLIC PARTICIPATION | | Citizens desiring to address the Town Council should proceed toward the public microphones when the applicable agenda item is being considered to enable the Town Council President to acknowledge you. |
| PUBLIC HEARINGS: | Any citizen is entitled to be heard on an official agenda item under the section entitled "Public Hearings," subject to the three minute limitation. | | | COMMUNICATIONS FROM CITIZENS: | Any citizen is entitled to be heard concerning any matter under the section entitled "Communications from Citizens," subject to the three minute limitation. The public also has the opportunity to speak to any item listed on the agenda, including the consent agenda, at the time the agenda item comes up for discussion. | | | OTHER AGENDA ITEMS: | Any citizen is entitled to be heard on any official agenda item when the Town Council calls for public comments, subject to the three minute limitation. | | | Town Council Meetings are public business meetings and, as such, the Town Council retains the right to limit discussion on any issue. |
| | |
|