| | | | | | | | TENTATIVE:
SUBJECT TO
REVISION |
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| | | | | | | | | TOWN OF PALM BEACH Town Manager's Office |
Town Council Meeting
TOWN HALL
COUNCIL CHAMBERS-SECOND FLOOR
360 SOUTH COUNTY ROAD
AGENDA
August 15, 2018
9:45 AM
Town Council Meeting
Welcome! | | |
| | | | | | | | | For information regarding this agenda and the procedures for public participation at Town Council Meetings, please refer to the end of this agenda. | | |
| | | | | | | | | I. | CALL TO ORDER AND ROLL CALL | | |
| | | | | | | | | | Mayor Gail L. Coniglio
Danielle H. Moore, President
Margaret A. Zeidman, President Pro Tem
Julie Araskog
Lew Crampton
Bobbie Lindsay
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| | | | | | | | | II. | INVOCATION AND PLEDGE OF ALLEGIANCE | | |
| | | | | | | | | III. | MODIFICATIONS TO THE AGENDA | | |
| | | | | | | | | VI. | BOARD AND COMMISSIONS PRESENTATIONS AND APPOINTMENTS | | |
| | | | | | | | | VII. | COMMENTS OF MAYOR GAIL L. CONIGLIO | | |
| | | | | | | | | VIII. | COMMENTS OF TOWN COUNCIL MEMBERS AND TOWN MANAGER | | |
| | | | | | | | | IX. | COMMUNICATIONS FROM CITIZENS - 3 MINUTE LIMIT PLEASE | | |
| | | | | | | | | X. | APPROVAL OF CONSENT AGENDA (SEE NOTE 5) | | |
| | | | | | | | | | | 1. | TOWN COUNCIL MEETING MINUTES
Kathleen Dominguez, Town Clerk
a. July 9, 2018, Special Town Council Meeting Minutes
b. July 10, 2018, Town Council Meeting Minutes
c. July 11, 2018, Development Review Town Council Meeting Minutes | | | | | | | | | | | | | 2. | Approval of Major Matters Considered by the Architectural Review Commission at its meeting of July 25, 2018. | | | | | | | Paul Castro, Acting Director of Planning, Zoning and Building | | |
| | | | | | | | | | | 1. | RESOLUTION NO. 103-2018 A Resolution Of The Town Council Of The Town Of Palm Beach, Palm Beach County, Florida, Adopting Changes To The Town Of Palm Beach Master Fee Schedule, And Providing An Effective Date. | | | | | | | Paul Castro, Acting Director of Planning, Zoning and Building | | | | | | 2. | RESOLUTION NO. 104-2018 A Resolution of the Town Council of the Town of Palm Beach, Palm Beach County, Florida, Amending the Town of Palm Beach Copy and Duplication Services Fee Schedule, and Providing an Effective Date. | | | | | | | Kathleen Dominguez, Town Clerk | | | | | | 3. | RESOLUTION NO. 105-2018 A Resolution of the Town Council of the Town of Palm Beach, Palm Beach County, Florida, Authorizing and Approving a Purchase Order to Alan Jay Ford Lincoln Mercury in the Amount of $125,662.56 for the Purchase Of Three (3) 2019 Ford Interceptor Police Rated Utility Vehicles, as Recommended by Staff; and Previously Considered and Approved During the FY2018 Budget Process and Included in the Town’s Equipment Replacement Program; Establishing A Total Budget Of $130,000; and Providing an Effective Date. | | | | | | | Ann-Marie Taylor, Acting Chief of Police | | | | | | 4. |
RESOLUTION NO. 106-2018 A Resolution of the Town Council of the Town of Palm Beach, Palm Beach County, Florida, Approving the Security Agreement between the School Board of Palm Beach County, Florida and the Palm Beach Police and the Town of Palm Beach; and Authorizing the Mayor, Town Manager and Other Town Staff to Execute Same, As Needed, On Behalf of the Town; and Providing an Effective Date.
| | | | | | | Ann-Marie Taylor, Acting Chief of Police | | | | | | 5. | RESOLUTION NO. 107-2018 A Resolution Of The Town Council Of The Town Of Palm Beach, Palm Beach County, Florida, Authorizing A One Year Contract Renewal To Regions Security Services, Inc.; Approving A Purchase Order To Regions Security Services, Inc. In The Amount Of $64,971.00.; Establishing A Budget Of $67,000.00 For Such Services, Subject To Approval Of The Fiscal Year 2019 Budget; And Authorizing The Town Manager To Take Further Actions Necessary To Effectuate Provisions For Said Services. | | | | | | | Beth Zickar, Director of Recreation | | | | | | 6. | RESOLUTION NO. 108-2018 A Resolution Of The Town Council Of The Town Of Palm Beach, Palm Beach County, Florida, Authorizing A One Year Contract Renewal With Faneuil, Inc. To Provide Contractual Labor Services; Establishing A Budget For Said Services, Subject To Approval Of The Fiscal Year 2019 Budget; And Authorizing The Town Manager To Take Actions Necessary To Complete Said Services. | | | | | | | Beth Zickar, Director of Recreation | | | | | | 7. | RESOLUTION NO. 109-2018 A Resolution of the Town Council of the Town of Palm Beach, Palm Beach County, Florida, Amending Recreation Department Fees for the Town Docks for Fiscal Year 2019. | | | | | | | Beth Zickar, Director of Recreation | | | | | | 8. | RESOLUTION NO. 112-2018 A Resolution of the Town Council of the Town of Palm Beach, Palm Beach County, Florida, Granting a Non-Exclusive Utility Easement Upon Town-Owned Land Within Palm Beach Estates Lots 120, 121, 124, 125, and 126 Palm Beach, Florida, as Recorded in Plat Book 8, Page 3 Public Records of Palm Beach County, Florida, as Described in Exhibit A, to Florida Power & Light Company for Conduit, Wires and Equipment to Provide Lighting within Phipps Ocean Park. | | | | | | | H. Paul Brazil, P.E., Director of Public Works | | | | | | 9. | RESOLUTION NO. 113-2018 A Resolution of the Town Council of the Town of Palm Beach, Palm Beach County, Florida, Awarding RFP No. 2018-45, and Approving a Disaster Debris Services Contract to Arbor Tree and Land, Inc., for First Pass, Cut and Toss, Sand and Vegetation Services, and Authorizing the Town Manager to Execute the Same on Behalf of the Town. | | | | | | | H. Paul Brazil, P.E., Director of Public Works | | | | | | 10. | RESOLUTION NO. 114-2018 A Resolution of the Town Council of the Town of Palm Beach, Palm Beach County, Florida, to Award RFP No. 2018-24 and Approve a Purchase Order to Overtime Building Maintenance, Inc., for Janitorial Services, in the Amount of $132,711.60 and Establishing a Project Budget of $146,000 for FY2019. The Five Year Project Budget Shall Be $730,000, Which Includes an Annual Cost of $132,711.60 and a $66,442 Contingency, Contingent on Funding in Future Fiscal Years. | | | | | | | H. Paul Brazil, P.E., Director of Public Works | | | | | | 11. | RESOLUTION NO. 115-2018 A Resolution of the Town Council of the Town of Palm Beach, Palm Beach County, Florida, Providing Authorization for a Contract Extension for the Worth Avenue Commercial District Maintenance Program to Battalan Enterprises dba Property Works, in an Amount Not-to-Exceed $154,402 and Establishing a Project Budget of $167,800 for the Worth Avenue Commercial District Maintenance Program Which is a Non-Ad Valorem Assessment Paid for by the Property Owners Within the Assessment Area. | | | | | | | H. Paul Brazil, P.E., Director of Public Works | | | | | | 12. | RESOLUTION NO. 116-2018 A Resolution of the Town Council of the Town of Palm Beach, Palm Beach County, Florida, Approving a Purchase Order for Annual Dissolved Sulfide Reduction and Odor Control Treatment Services to Kemira Water Solutions, Inc., in the Amount of $126,420, and Establishing an Overall Budget of $139,062, Contingent on Final Approval of the FY19 Budget. | | | | | | | H. Paul Brazil, P.E., Director of Public Works | | | | | | 13. | RESOLUTION NO. 117-2018 A Resolution of the Town Council of the Town of Palm Beach, Palm Beach County, Florida, Honoring Fifty Years of Municipal Home Rule in the Florida Constitution and Committing to an Educational Initiative to Help Floridians Understand this Beneficial Right. | | | | | | | Mayor Gail L. Coniglio | | |
| | | | | | | | | | | 1. | Approve Request by Akerblom Contracting, Inc. to Close North Lake Way as Part of the E-1, E-2, and G-1 Liftstation Improvements Project. | | | | | | | H. Paul Brazil, P.E., Director of Public Works | | | | | | 2. | Waiver to Town Code for Extended Construction Hours and Lane Closure for Allegiance Crane & Equipment to Close Worth Avenue Between Hibiscus Avenue and Golfview Road to Replace Two (2) A/C Units | | | | | | | H. Paul Brazil, P.E., Director of Public Works | | | | | | 3. | Request to Consider Ordinance No. 15-2018 Prior to 5:00 p.m. at a Public Hearing. | | | | | | | Paul Castro, Acting Director of Planning, Zoning and Building | | | | | | 4. | Accept an Anonymous Donation of $100,000 to the Town of Palm Beach. | | | | | | | Kirk Blouin, Town Manager | | | | | | 5. | Ratification of the Selection Committee’s Recommendation for Professional Engineering Services for Town Docks Replacement Project (RFQ No. 2018-43). | | | | | | | H. Paul Brazil, P.E., Director of Public Works | | | | | | 6. | Ratification of the Selection Committee's Recommendation for Marine and Coastal Environmental Consulting Services for Town Docks Replacement (RFQ 2018-42). | | | | | | | H. Paul Brazil, P.E., Director of Public Works | | |
| | | | | | | | | | | 1. | Town-wide Undergrounding Project:
Steve Stern, Project Manager
a. Review of Project and Dashboard, Summary of Project Status.
b. RESOLUTION NO. 118-2018 A Resolution of the Town Council of the Town of Palm Beach, Palm Beach County, Florida, Awarding a Construction Management At Risk (CMAR) Contract to Burkhardt Construction, Inc., for the Town-Wide Utility Undergrounding Phase 2 North and Drainage Improvements for Osceola Way in the Amount of $4,070,866.92, and Establishing a Project Budget of $4,270,866.92.
H. Paul Brazil, Director of Public Works
c. RESOLUTION NO. 119-2018 A Resolution of the Town Council of the Town of Palm Beach, Palm Beach County, Florida, Approving a Purchase Order to Kimley-Horn & Associates, Inc., for Construction Phase Engineering Services for the Town-Wide Overhead Utility Undergrounding Phase 2 North Project and Associated Capital Improvements Broken Down as Follows: Phase 2 North Utility Undergrounding in an Amount of $248,121, and Establishing a Construction Phase Engineering Services Budget of $273,000 from the Town-Wide Undergrounding of Utilities Fund; and Drainage Improvements on Osceola Way and North Ocean Way in the Amount of $5,261 and Establishing a Construction Phase Engineering Services Budget of $6,000 from the Accelerated Capital Improvements Phase 2 Fund for a Total Purchase Order in the Amount of $253,382, and Establishing a Total Construction Phase Engineering Budget of $279,000.
H. Paul Brazil, Director of Public Works
d. RESOLUTION NO. 120-2018 A Resolution of the Town Council of the Town of Palm Beach, Palm Beach County, Florida, Providing for the Issuance of its General Obligation Bonds (Underground Utility Project), Series 2018 in a Principal Amount of Not to Exceed $60,000,000, for the Purpose of Financing or Refinancing a Portion of the Cost of the Underground Utility Project, Retiring the Town's Outstanding Public Improvement Commercial Paper Revenue Notes, Series 2017 and Paying Costs of Issuance; Providing for Registration Through a Book-Entry System; Approving the Form and Authorizing the Distribution of a Preliminary Official Statement and the Execution and Delivery of a Final Official Statement; Establishing Criteria for Determining the Date, Interest Rates, Provisions for Redemption and Maturity Schedule of the Bonds; Authorizing the Town Manager to Award the Sale of the Bonds to the Underwriter on a Negotiated Basis; Providing Covenants as to Continuing Disclosure; Approving the Form and Authorizing the Execution and Delivery of a Bond Purchase Agreement and the Conditions and Criteria of Such Sale or Sales; Authorizing all Proper Officials to do all Things Necessary in Connection with the Issuance, Sale and Delivery of the Bonds; and Providing an Effective Date.
Jane Le Clainche, Director of Finance | | | | | | | | | | | | | 2. | Coastal Update:
a. Shoreline Condition Update | | | | | | | H. Paul Brazil, P.E., Director of Public Works | | | | | | 3. | Palm Beach Marathon Request. | | | | | | | Kirk Blouin, Town Manager | | |
| | | | | | | | | | B. | Matters Pulled From Consent Agenda: If needed | | |
| | | | | | | | | | | 1. | ORDINANCE NO. 13-2018 An Ordinance Of The Town Council Of The Town Of Palm Beach, Palm Beach County, Florida, Amending The Town Code Of Ordinances At Chapter 134, Zoning, As Follows: At Article I, In General, Section 134-38, Filing Fees For Rezoning, Special Exception Use, Variance, Appeal Or Other Matters Requiring Public Hearing By Correcting The Title; Eliminating The Filing Fees From The Ordinance And Cross Referencing The Town Of Palm Beach Master Fee Schedule; Providing For Severability; Providing For Repeal Of Ordinances In Conflict; Providing For Codification; Providing An Effective Date. | | | | | | | Paul Castro, Acting Director of Planning, Zoning and Building | | | | | | 2. | ORDINANCE NO. 14-2018 An Ordinance Of The Town Council Of The Town Of Palm Beach, Palm Beach County, Florida, Amending Chapter 82 Of The Town Code Of Ordinances Relating To Personnel, At Article II, Employee Benefits, Division 2, Retirement System; Amending Subdivision I, In General, By Amending Section 82-57, Board Of Trustees; Administrative Duties; Investment Of Retirement System Assets; Providing For Severability; Providing For Repeal Of Ordinances In Conflict; Providing For Codification; Providing An Effective Date. | | | | | | | Kirk Blouin, Town Manager | | |
| | | | | | | | | | Note 1:
| Please submit written comments/materials to council@townofpalmbeach.com or in person to the Town Clerk's Office, located at Town Hall, 360 South County Road. No written materials received after 3:30 p.m. on the Thursday immediately prior to a monthly Town Council meeting will be included in the back-up binders distributed to the Mayor and Town Council in preparation for that meeting. Written materials received after 3:30 p.m. on Thursday will be separately distributed to the Mayor and Town Council; however, depending upon the length of the materials, the time of submittal, and other circumstances, the Mayor and Town Council may not be able to read and consider such late submittals prior to acting upon the policy matter(s) which they address. | | Note 2:
| The progress of this meeting may be monitored by visiting the Town's website (townofpalmbeach.com) and clicking on "Meeting Audio" in the left column. If you have questions regarding that feature, please contact the Office of Information Systems (561) 227-6315. The audio recording of the meeting will appear within 24 hours after the conclusion of the meeting. | | Note 3:
| If a person decides to appeal any decision made by this Council with respect to any matter considered at this meeting or hearing, he/she will need a record of the proceedings. For such purpose, he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. | | Note 4:
| Disabled persons who need an accommodation in order to participate in the Town Council Meeting are requested to contact the Town Manager's Office at 838-5410 or through the Florida Relay Service by dialing 1-800-955-8770 for voice callers or 1-800-955-8771 for TDD callers, at least two (2) working days before this meeting. | | Note 5:
| Items listed on the Consent Agenda will be approved by one motion of the Town Council, unless the Mayor or an individual Council Member requests that any item(s) be moved to the Regular Agenda and individually considered. | | Note 6:
| All back-up material for the items listed on the agenda are posted to the Town's website and emailed to all Stay Informed subscribers on the Friday before the Town Council meeting. To access the back-up materials and/or subscribe to the Stay Informed list, please visit the Town's website (townofpalmbeach.com). |
| PROCEDURES FOR PUBLIC PARTICIPATION | | Citizens desiring to address the Town Council should proceed toward the public microphones when the applicable agenda item is being considered to enable the Town Council President to acknowledge you. |
| PUBLIC HEARINGS: | Any citizen is entitled to be heard on an official agenda item under the section entitled "Public Hearings," subject to the three minute limitation. | | | COMMUNICATIONS FROM CITIZENS: | Any citizen is entitled to be heard concerning any matter under the section entitled "Communications from Citizens," subject to the three minute limitation. The public also has the opportunity to speak to any item listed on the agenda, including the consent agenda, at the time the agenda item comes up for discussion. | | | OTHER AGENDA ITEMS: | Any citizen is entitled to be heard on any official agenda item when the Town Council calls for public comments, subject to the three minute limitation. | | | Town Council Meetings are public business meetings and, as such, the Town Council retains the right to limit discussion on any issue. |
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