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| | | | | | | | | TOWN OF PALM BEACH Town Manager's Office | Town Council Meeting
TOWN HALL
COUNCIL CHAMBERS-SECOND FLOOR
360 SOUTH COUNTY ROAD
AGENDA
June 12, 2018 9:30 AM
Town Council Meeting
Welcome! | | |
| | | | | | | | | For information regarding this agenda and the procedures for public participation at Town Council Meetings, please refer to the end of this agenda. | | |
| | | | | | | | | I. | CALL TO ORDER AND ROLL CALL | | |
| | | | | | | | | | Mayor Gail L. Coniglio
Danielle H. Moore, President
Margaret A. Zeidman, President Pro Tem
Julie Araskog
Lew Crampton
Bobbie Lindsay
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| | | | | | | | | II. | INVOCATION AND PLEDGE OF ALLEGIANCE | | |
| | | | | | | | | III. | MODIFICATIONS TO THE AGENDA | | |
| | | | | | | | | VI. | BOARD AND COMMISSIONS PRESENTATIONS AND APPOINTMENTS | | |
| | | | | | | | | VII. | COMMENTS OF MAYOR GAIL L. CONIGLIO | | |
| | | | | | | | | VIII. | COMMENTS OF TOWN COUNCIL MEMBERS AND TOWN MANAGER | | |
| | | | | | | | | IX. | COMMUNICATIONS FROM CITIZENS - 3 MINUTE LIMIT PLEASE | | |
| | | | | | | | | X. | APPROVAL OF CONSENT AGENDA (SEE NOTE 5) | | |
| | | | | | | | | | | 1. | RESOLUTION NO. 65-2018 A Resolution of the Town Council of the Town of Palm Beach, Palm Beach County, Florida, Authorizing the Purchase of Two (2) Police Sniper Rifles with Accessories in the Amount of $14,522.82; with a Budget Not To Exceed $17,000.00; From Mile High Shooting; Authorizing the Town Manager to Execute All Documents Necessary to Effectuate Purchase; And Providing an Effective Date. | | | | | | | Ann-Marie Taylor, Acting Chief of Police | | | | | | 2. | RESOLUTION NO. 69-2018 A Resolution of the Town Council of the Town of Palm Beach, Palm Beach County, Florida, Authorizing Issuance of a Purchase Order to Johnson Controls, Inc. for the Replacement of 21 Camera Units and to Upgrade the Wireless Network System In The Amount Of $299,868; and Creating a Project Budget not to Exceed $310,000; Authorizing the Town Manager to Execute All Documents Necessary to Effectuate the Project; and Providing an Effective Date. | | | | | | | Ann-Marie Taylor, Acting Chief of Police | | | | | | 3. | RESOLUTION NO. 70-2018 A Resolution of the Town Council of the Town of Palm Beach, Palm Beach County, Florida, Approving the First Amendment to the Palm Beach County Radio Communications Interlocal Agreement and Authorizing the Mayor to Execute the Same on Behalf of the Town of Palm Beach. | | | | | | | Ann-Marie Taylor, Acting Chief of Police | | | | | | 4. | RESOLUTION NO. 71-2018 A Resolution of the Town Council of the Town of Palm Beach, Palm Beach County, Florida Awarding Bid No. 2018-27 to South Florida Tractor Service, Inc. for Renovation of Golf Course Tees, Approving Issuance of a Purchase Order in the Amount of $47,250 and Establishing a Budget of $50,000. | | | | | | | Beth Zickar, Director of Recreation | | | | | | 5. | RESOLUTION NO. 72-2018 A Resolution of the Town Council of the Town of Palm Beach, Palm Beach County, Florida, Authorizing the Town Manager To Apply For and Execute the Grant Application to the U.S. Fish and Wildlife Service for the Boating Infrastructure Grant Program for the Construction Phase of the Town Dock on Behalf of the Town. | | | | | | | Beth Zickar, Director of Recreation | | | | | | 6. | RESOLUTION NO. 73-2018 A Resolution of the Town Council of the Town of Palm Beach, Palm Beach County, Florida Awarding RFP No. 2018-17 For the Provision of WiFi Services And Related Infrastructure And Equipment For The Town Docks to Beacon WiFi Technologies, LLC, Approving a Purchase Order for Installation in the Amount of $37,735 and Establishing a Project Budget of $41,500 and Internet Service Subject to Future Budget Approval and Authorizing the Town Manager to Execute the Same on Behalf of the Town. | | | | | | | Beth Zickar, Director of Recreation | | | | | | 7. | RESOLUTION NO. 74-2018 A Resolution of the Town Council of the Town of Palm Beach, Palm Beach County, Florida, Approving the Selection Committee Recommendation of Award for RFP 2018-29 Catering Service Post Emergency to Professional Concessions Inc., and Authorizing the Town Manager to Execute the Agreement on Behalf of the Town, and Approve a Budget of $30,000 for Fiscal Year 2018 And a Five Year Proposed Budget of $150,000 Subject to Annual Town Council Review and Authorization. | | | | | | | Danielle Olson, Director of Human Resources | | | | | | 8. | RESOLUTION NO. 78-2018 A Resolution of the Town Council of the Town of Palm Beach, Palm Beach County, Florida, Authorizing the Town Manager to Enter into a Contract Renewal with Rostan Solutions, for Debris Monitoring Services, and Authorizing the Town Manager to Execute the Same on Behalf of the Town. | | | | | | | H. Paul Brazil, P.E., Director of Public Works | | | | | | 9. | a. RESOLUTION NO. 79-2018 A Resolution of the Town Council of the Town of Palm Beach, Palm Beach County, Florida, Authorizing the Town Manager to Enter into a Contract Renewal with Phillips & Jordan, Inc., For Disaster Debris Removal and Disposal Services, and Authorizing the Town Manager to Execute the Same on Behalf of the Town.
b. RESOLUTION NO. 80-2018 A Resolution of the Town Council of the Town of Palm Beach, Palm Beach County, Florida, Awarding RFP No. 2016-03 and Approving a Disaster Debris Removal and Disposal Services Contract to DRC Emergency Services, LLC and Authorizing the Town Manager to Execute the Same on Behalf of the Town. | | | | | | | H. Paul Brazil, P.E., Director of Public Works | | | | | | 10. | RESOLUTION NO. 81-2018 A Resolution of the Town Council of the Town of Palm Beach, Palm Beach County, Florida, Authorizing the Town Manager to Execute an Interlocal Agreement with the Palm Beach County Board of County Commissioners to Provide Information Technology Services to Certify the Non Ad Valorem Assessments; Providing an Effective Date. | | | | | | | Jane Le Clainche, Director of Finance | | |
| | | | | | | | | | | 1. | Approve a Change Order to the Construction Manager at Risk Contract to Whiting-Turner, Inc. Contracting Company for the A-41 Pump Station Electrical Improvements. | | | | | | | H. Paul Brazil, P.E., Director of Public Works | | | | | | 2. | Approve Request by Florida Power & Light to Intermittently Close an East Bound Lane of Royal Poinciana Way. | | | | | | | H. Paul Brazil, P.E., Director of Public Works | | | | | | 3. | Waiver to Town Code for Extended Construction Hours and Lane Closure for AT&T to Construct a Fiber Line and Make Connection in Royal Palm Way at Cocoanut Row. | | | | | | | H. Paul Brazil, P.E., Director of Public Works | | | | | | 4. | Request to Consider Ordinance No. 11-2018 Prior to 5:00 p.m. at a Public Hearing. | | | | | | | Paul Castro, Acting Director of Planning, Zoning & Building | | | | | | 5. |
Approval of the Selection Committee's Recommendation of the Ranking of Firms for RFP No. 2018-35 for Insurance Broker and Actuarial Services, with the Gehring Group Being the Highest Ranked Proposer and Authorizing Permission to Negotiate an Agreement on Behalf of the Town. | | | | | | | Danielle Olson, Director of Human Resources | | |
| | | | | | | | | | | 1. | Town-wide Undergrounding Project:
a. Review of Project and Dashboard, Summary of Project Status. | | | | | | | Steve Stern, Project Manager | | | | | | 2. | Coastal Update:
a. Shoreline Condition Update
b. Discussion of Groin Rehabilitation Liability
c. Shore Protection Board Recommendation To Proceed With Permit from U.S. Army Corps of Engineers (USACE). | | | | | | | H. Paul Brazil, P.E., Director of Public Works | | | | | | 3. | Recreation Center Project:
TIME CERTAIN: 11:00 A.M.
a. RESOLUTION NO. 63-2018 A Resolution of the Town Council of the Town of Palm Beach, Palm Beach County, Florida, Replacing the Friends of Recreation Letter of Agreement, Approved in Resolution No. 113-2016, with a Capital Grant Agreement for the Purpose of Constructing and Operating a Recreation Center for the Town at Seaview Park with Funding Support in the Amount up to $5,000,000 with the Friends of Recreation, Inc., as Part of a Public/Private Partnership and Authorizing the Town Manager to Execute the Same on Behalf of the Town.
Beth Zickar, Director of Recreation
b. RESOLUTION NO. 76-2018 A Resolution of the Town Council of the Town of Palm Beach, Palm Beach County, Florida, Amending Resolution No. 112-2016 with the Approval of the Modifications to Exhibit B of the Morton and Barbara Mandel Family Foundation Capital Grant Agreement, as Part of a Public/Private Partnership, for the Purpose of Constructing a New Recreation Center for the Town at Seaview Park and Authorizing the Town Manager to Execute the Same on Behalf of the Town.
Beth Zickar, Director of Recreation
c. Seaview Park and Recreation Center Improvements - Project Update.
H. Paul Brazil, P.E., Director of Public Works | | | | | | | | | |
| | | | | | | | | | C. | Matters Pulled From Consent Agenda: If needed | | |
| | | | | | | | | | | 1. | ORDINANCE NO. 07-2018 An Ordinance Of The Town Council Of The Town Of Palm Beach, Palm Beach County, Florida, Amending The Town Of Palm Beach’s Code Of Ordinances By Amending Section 18-167 To Allow For A Non-Resident Expert To Be Appointed To The Architectural Commission (ARCOM); Providing For Incorporation Of Recitals; Providing For Severability; Providing For Repeal Of Ordinances In Conflict Hereof; Providing For Codification; Providing An Effective Date. | | | | | | | Paul Castro, Acting Director of Planning, Zoning & Building | | | | | | 2. | ORDINANCE NO. 08-2018 An Ordinance of the Town Council of the Town of Palm Beach, Palm Beach County, Florida, Amending Chapter 82, Personnel, Article III, Resolution of Employee Grievances, of the Town Code of Ordinances at Section 82.207, Review By Administrative and Personnel Committee; Further Amending Section 82.208, Role of Committee; Amending Section 82.209, Procedures; Amending Section 82.210, Findings of Committee; Amending Section 82.211, Appeals; Providing for Severability; Providing for Repeal of Ordinances in Conflict; Providing for Codification; Providing an Effective Date. | | | | | | | Danielle Olson, Director of Human Resources | | | | | | 3. | ORDINANCE NO. 09-2018 An Ordinance of the Town Council of the Town of Palm Beach, Palm Beach County, Florida, Amending the Code of Ordinances at Chapter 2, Administration, Article III, Officers and Employees, Division 1, Generally, at Section 2-136, Appointive Administrative Officers, so as to Delete the Term Public Safety Director and Substitute for that Term the Terms Chief of Police and Chief of Fire Rescue; Amending Division 5, Director of Public Works at Section 2-247, General Duties, Supervision by Manager, to Delete the Reference to the Public Works Director being under the Direct Supervision of the Town Manager; Further Providing that all References in the Town Code to Public Safety Director Shall Now be Referred to as Chief of Police and Chief of Fire Rescue; Providing for Severability; Providing for Repeal of Ordinances in Conflict; Providing for Codification; Providing an Effective Date. | | | | | | | Jay Boodheshwar, Deputy Town Manager | | | | | | 4. | ORDINANCE NO. 10-2018 An Ordinance of the Town Council of the Town of Palm Beach, Palm Beach County, Florida, providing for an Amendment to the Town's Budgets Adopted for the Fiscal Year Commencing October 1, 2017, Providing an Effective Date.
This Item has been Deferred to the July 10, 2018 Town Council Meeting. | | | | | | | Jane LeClainche, Director of Finance | | |
| | | | | | | | | | | 1. | ORDINANCE NO. 12-2018 An Ordinance of the Town Council of the Town of Palm Beach, Palm Beach County, Florida, Amending the Town Code of Ordinances at Chapter 106, Streets, Sidewalks and Other Public Places, Article VII, Special Events on Public Property, Division 1, Generally, By Amending Sections 106-257(1) And 106-257(2) Relating to Regulations Relating to Special Event; Amending Section 106-281 Relating to Required; Amending Sections 106-282(B), 106-282(C)(10), and 106-282(C)(14) Relating to Application; Amending Sections 106-283(6) and 106-283(10) Relating To Standards for Issuance; Amending Section 106-284 Relating to Notice of Approval or Denial; Amending Section 106-285 Relating to Appeal Procedure; Providing for Severability; Providing for Repeal of Ordinances in Conflict; Providing for Codification; Providing an Effective Date. | | | | | | | Jay Boodheshwar, Deputy Town Manager | | |
| | | | | | | | | Note 1:
| Please submit written comments/materials to council@townofpalmbeach.com or in person to the Town Clerk's Office, located at Town Hall, 360 South County Road. No written materials received after 3:30 p.m. on the Thursday immediately prior to a monthly Town Council meeting will be included in the back-up binders distributed to the Mayor and Town Council in preparation for that meeting. Written materials received after 3:30 p.m. on Thursday will be separately distributed to the Mayor and Town Council; however, depending upon the length of the materials, the time of submittal, and other circumstances, the Mayor and Town Council may not be able to read and consider such late submittals prior to acting upon the policy matter(s) which they address. | Note 2:
| The progress of this meeting may be monitored by visiting the Town's website (townofpalmbeach.com) and clicking on "Meeting Audio" in the left column. If you have questions regarding that feature, please contact the Office of Information Systems (561) 227-6315. The audio recording of the meeting will appear within 24 hours after the conclusion of the meeting. | Note 3:
| If a person decides to appeal any decision made by this Council with respect to any matter considered at this meeting or hearing, he/she will need a record of the proceedings. For such purpose, he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. | Note 4:
| Disabled persons who need an accommodation in order to participate in the Town Council Meeting are requested to contact the Town Manager's Office at 838-5410 or through the Florida Relay Service by dialing 1-800-955-8770 for voice callers or 1-800-955-8771 for TDD callers, at least two (2) working days before this meeting. | Note 5:
| Items listed on the Consent Agenda will be approved by one motion of the Town Council, unless the Mayor or an individual Council Member requests that any item(s) be moved to the Regular Agenda and individually considered. | Note 6:
| All back-up material for the items listed on the agenda are posted to the Town's website and emailed to all Stay Informed subscribers on the Friday before the Town Council meeting. To access the back-up materials and/or subscribe to the Stay Informed list, please visit the Town's website (townofpalmbeach.com). |
PROCEDURES FOR PUBLIC PARTICIPATION | Citizens desiring to address the Town Council should proceed toward the public microphones when the applicable agenda item is being considered to enable the Town Council President to acknowledge you. |
PUBLIC HEARINGS: | Any citizen is entitled to be heard on an official agenda item under the section entitled "Public Hearings," subject to the three minute limitation. | | COMMUNICATIONS FROM CITIZENS: | Any citizen is entitled to be heard concerning any matter under the section entitled "Communications from Citizens," subject to the three minute limitation. The public also has the opportunity to speak to any item listed on the agenda, including the consent agenda, at the time the agenda item comes up for discussion. | | OTHER AGENDA ITEMS: | Any citizen is entitled to be heard on any official agenda item when the Town Council calls for public comments, subject to the three minute limitation. | | Town Council Meetings are public business meetings and, as such, the Town Council retains the right to limit discussion on any issue. |
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