NovusAGENDA

TENTATIVE:

SUBJECT TO

REVISION

TOWN OF PALM BEACH

Town Manager's Office

Town Council Meeting

TOWN HALL
COUNCIL CHAMBERS-SECOND FLOOR
360 SOUTH COUNTY ROAD

AGENDA

May 8, 2018
9:30 AM

Town Council Meeting

Welcome!


	For information regarding this agenda and the procedures for public participation at Town Council Meetings, please refer to the end of this agenda.


	I.	CALL TO ORDER AND ROLL CALL

Mayor Gail L. Coniglio

Danielle H. Moore, President

Margaret A. Zeidman, President Pro Tem

Julie Araskog

Lew Crampton

Bobbie Lindsay


	II.	PLEDGE OF ALLEGIANCE


	III.	APPROVAL OF AGENDA


	IV.	PRESENTATIONS


		A.	Flagler Bridge Project Update.
			Geoffrey Parker, New Millenium Engineering


	V.	BOARD AND COMMISSIONS PRESENTATIONS AND APPOINTMENTS


		A.	Presentations by Investment Advisory Committee Applicants.
			Kirk W. Blouin, Town Manager
		B.	Presentations by Planning and Zoning Commission Applicants.
			Kirk W. Blouin, Town Manager
		C.	Appointments to the Investment Advisory Committee.
			Kirk W. Blouin, Town Manager
		D.	Appointments to the Planning and Zoning Commission.
			Kirk W. Blouin, Town Manager


	VI.	COMMENTS OF MAYOR GAIL L. CONIGLIO


	VII.	COMMENTS OF TOWN COUNCIL MEMBERS AND TOWN MANAGER


	VIII.	COMMUNICATIONS FROM CITIZENS - 3 MINUTE LIMIT PLEASE


	IX.	APPROVAL OF CONSENT AGENDA (SEE NOTE 5)


		A.	MINUTES


			1.	TOWN COUNCIL MEETING MINUTES Kathleen Dominguez, Town Clerk a. March 5, 2018, Special Town Council Meeting Minutes b. March 20, 2018, Town Council Meeting Minutes c. March 21, 2018, Development Review Town Council Meeting Minutes *Deferred from the April 10, 2018, Town Council Meeting* d. April 9, 2018, Special Town Council Meeting Minutes - Budget Workshop e. April 10, 2018, Town Council Meeting Minutes f. April 11, 2018, Town Council Meeting Development Review Minutes

			2.	Approval of major matters considered by the Architectural Commission at its meeting of April 25, 2018.
				Paul Castro, Acting Director of Planning, Zoning and Building


		B.	RESOLUTIONS


			1.	RESOLUTION NO. 43-2018 A Resolution of the Town Council of the Town of Palm Beach, Palm Beach County, Florida, Awarding Bid No. 2018-19 for the Construction of the Royal Palm Way Irrigation Improvements and Approving a Contract to Treasure Coast Irrigation and Landscape LLC., in the Amount of $183,685.77, and Establishing a Construction Phase Budget of $204,000.
				H. Paul Brazil, P.E., Director of Public Works
			2.	RESOLUTION NO. 53-2018 A Resolution of the Town Council of the Town Of Palm Beach, Palm Beach County, Florida, Awarding Bid No. 2018-36 for the Inlet Dock Repair and Rehabilitation Project and Approving a Construction Contract to Murray Logan Construction, Inc., in the Amount of $166,000 and Establishing a Construction Phase Budget of $183,000.
				H. Paul Brazil, P.E., Director of Public Works
			3.	RESOLUTION NO. 54-2018 A Resolution of the Town Council of the Town of Palm Beach, Palm Beach County, Florida, Awarding Bid No. 2018-22 for the E-1, E-2 and G-1 Liftstation Improvements Project and Approving a Construction Contract to Akerblom Contracting, Inc., in an Amount of $724,900 and Authorizing the Town Manager to Exercise the Option of Owner Direct Purchase for Materials and Sales Tax Savings in the Amount of $301,842 and Establishing a Construction Phase Budget of $1,130,000, Including Contingency for Both Construction and Owner Direct Purchasing.
				H. Paul Brazil, P.E., Director of Public Works
			4.	RESOLUTION NO. 55-2018 A Resolution Of the Town Council of the Town of Palm Beach, Palm Beach County, Florida, Approving a Purchase Order for Construction Phase Engineering Services to Kimley-Horn and Associates, Inc., in an Amount of $97,300 for the E-1, E-2 and G-1 Liftstation Improvements Project, and Establishing a Construction Phase Engineering Services Budget of $107,000.
				H. Paul Brazil, P.E., Director of Public Works
			5.	RESOLUTION NO. 56-2018 A Resolution of the Town Council of the Town Of Palm Beach, Palm Beach County, Florida, Awarding Purchase Orders to Advanced Roofing, in the Amount of $13,500 for Hurricane Repairs and $13,500 for Maintenance Repairs, Certified Roofing Specialists, Inc, in the Amount of $61,050 for Hurricane Repairs and $68,855 for Maintenance Repairs and Hi-Tech Roofing and Sheet Metal, in the Amount of $12,700 for Maintenance Repairs, Totaling $169,605, for the Repair of Roofing Systems on Town Owned Facilities and Establishing an Overall Project Budget of $195,045, Which Includes a Repair Contingency.
				H. Paul Brazil, P.E., Director of Public Works
			6.	RESOLUTION NO. 57-2018 A Resolution of the Town Council of the Town Of Palm Beach, Palm Beach County, Florida, Approving a Contract Extension to Hulett Environmental Services Inc., for Treatment of Lethal Yellowing Disease in Coconut Palms and Royal Palm Bug and Fertilization Treatment in Royal Palm Trees in the Annual Amount of $61,518 and Establishing a Project Budget of $67,673.
				H. Paul Brazil, P.E., Director of Public Works
			7.	RESOLUTION NO. 58-2018 A Resolution Of the Town Council of the Town of Palm Beach, Palm Beach County, Florida, Authorizing the Mayor to Execute an Easement and Use Agreement with the Property Owner of 150 Bradley Place and the Town of Palm Beach for Installation, Access, and Maintenance of the Foundations, Mast Arms, Pedestrian Poles, and Associated Signal Equipment.
				H. Paul Brazil, P.E., Director of Public Works
			8.	RESOLUTION NO. 59-2018 A Resolution of the Town Council of the Town of Palm Beach, Palm Beach County, Florida, Approving Purchase Orders For Tree Trimming Services To Core Services LLC in the Amount of $39,840 for Coconut Palm Trimming and $63,720 for Hourly Tree Trimming Services and to Property Works in the Amount of $6,105 for Australian Pine Trimming Totaling $109,665 and Establishing a Project Budget of $120,631 for FY18. The Five Year Project Budget Shall be $897,030 Which Includes an Estimated Annual Cost of $149,505 and a $29,800 Contingency, Contingent of Funding in Future Fiscal Years.
				H. Paul Brazil, P.E., Director of Public Works
			9.	RESOLUTION NO. 60-2018 A Resolution of the Town Council of the Town of Palm Beach, Palm Beach County, Florida, Approving An Interlocal Agreement Between Palm Beach County and the Town of Palm Beach for the Reimbursement of Emergency Medical Services (EMS) Grant Equipment and Authorizing the Application for Funds From the Palm Beach County EMS Program in the Amount of $25,000 And Establishing a Budget of $25,000 in Fiscal Year 2018 To Be Used For The Purchase Of One (1) Stryker Power Load Cot Fastening System and Associated Accessories; and Authorizing the Town Manager to Execute This Purchase on Behalf of the Town; Such Funds Shall Not Supplant Existing EMS Budget.
				Darrel Donatto, Fire Rescue Chief
			10.	RESOLUTION NO. 61-2018 A Resolution of the Town Council of the Town of Palm Beach, Palm Beach County, Florida, Authorizing the Purchase of Four (4) Genesis Power Units, Four (4) Cutters and Refurbish Four (4) Spreaders and Eight (8) Rams From Rescue Systems Unlimited in the Amount of $68,060 and Establishing a Total Budget of $68,060.
				Darrel Donatto, Fire Rescue Chief
			11.	RESOLUTION NO. 62-2018 A Resolution of the Town Council of the Town of Palm Beach, Palm, Beach County, Florida, Authorizing the Purchase of One Ford F450 Type 1 Medium Duty Ambulance Spec #1 Purchase In Accordance With Florida Sheriff’s Association Bid FSA16-VEF12.0 With NFPA Department Ambulance Required Equipment in the Amount of $276,597 and Establishing a Total Budget of $282,597.
				Darrel Donatto, Fire Rescue Chief
			12.	RESOLUTION NO. 64-2018 A Resolution of the Town Council of the Town Of Palm Beach, Palm Beach County, Florida, Approving the Selection Committee Recommendation for RFP 2018-16 IT Consulting Services to Three Proposers; Presido Networked Solutions LLC, Sentinel Technologies Inc. and Saalex Corporation, and Authorizing the Town Manager to Execute the Agreements on Behalf of the Town with the Top Three Ranked Firms; and Approve Annual Budget Of $107,000 For Fiscal Year 2018 And A Five Year Proposed Requirement of $535,000 With The Three Proposers, Subject to Annual Town Council Review And Authorization.
				Jay Boodheshwar, Deputy Town Manager
			13.	RESOLUTION NO. 66-2018 A Resolution of the Town Council of the Town of Palm Beach, Palm Beach County, Florida adopting the Master Plan of the Town of Palm Beach Docks and Accessory Structures; and providing an effective date.
				Beth Zickar, Director of Recreation
			14.	RESOLUTION NO. 67-2018 A Resolution of the Town Council of the Town of Palm Beach, Palm Beach County, Florida, Authorizing an Increase to Purchase Order No. 180488 to AppleOne Employment Services, in the Amount of $16,000, Increasing the Amount from $33,224 To $49,224.
				Danielle Olson, Director of Human Resources


		C.	OTHER


			1.	Approval for Use of Par 3 Golf Course Clubhouse Maintenance and Improvement Reserves, for Two Proposed Projects, in an Amount Not to Exceed $27,000.
				Beth Zickar, Director of Recreation
			2.	Waiver to Town Code 42-198 and 199 for the D-14 Stormwater Pump Station Improvements.
				H. Paul Brazil, P.E., Director of Public Works
			3.	Lake Trail Signs and Striping.
				H. Paul Brazil, P.E., Director of Public Works
			4.	Permission to Close Country Club Road for the Annual Trimming of the Cut.
				H. Paul Brazil, P.E., Director of Public Works
			5.	Angler Avenue Parcel Conveyance from Palm Beach County to the Town of Palm Beach.
				H. Paul Brazil, P.E., Director of Public Works


	X.	BOARD/COMMISSION ANNUAL REPORT


		A.	Code Enforcement Board Annual Report.
			Matthew Natale, Chair
		B.	Planning and Zoning Commission Annual Report.
			Martin I. Klein, Chair


	XI.	COMMITTEE REPORTS


		A.	Report of the Administrative and Personnel Committee Meeting Held on March 15 and March 19, 2018. TIME CERTAIN: 11:00 A.M.
			Lew Crampton, Chair
		B.	Report of the Public Works Committee Meeting Held on April 12, 2018.
			Bobbie Lindsay, Chair


	XII.	PUBLIC HEARINGS


		A.	RESOLUTION NO. 68-2018 A Resolution of the Town Council of the Town Of Palm Beach, Palm Beach County, Florida, Designating Three New Historic/Specimen Trees Located at 1255 South Ocean Boulevard and Four Arts Plaza – Four Arts Garden, Providing an Effective Date.
			H. Paul Brazil, P.E., Director of Public Works


	XIII.	REGULAR AGENDA


		A.	Old Business


			1.	Comprehensive Review of Town Operations (CROTO) Update a. Employee Compensation and Benefits. Danielle Olson, Director of Human Resources b. Expansion of the Paid Parking Program. Jay Boodheshwar, Deputy Town Manager c. Solicit Corporate Sponsorships for Recreation Programs. Beth Zickar, Director of Recreation d. PZB Department Fees. Paul Castro, Acting Director of Planning, Zoning & Building e. Palm Beach Island Cats Funding. Jane Le Clainche, Director of Finance

			2.	Coastal Update: a. Shoreline Condition Update
				H. Paul Brazil, P.E., Director of Public Works
			3.	Review and Approval of Extended Construction Hours for Testa Concrete Pours.
				H. Paul Brazil, P.E., Director of Public Works
			4.	Town-wide Undergrounding Project: a. Review of Project and Dashboard, Summary of Project Status. Steven Stern, Project Manager b. Appeal to Reduce Undergrounding Assessment for the below parcels within "the Residences at Sloan's Curve." Attorney John O'Neill for: i. Maurice J. Herman - 5 Sloan's Curve Dr. (PCN: 50-43-44-11-07-000-0050) ii. Camilo Raful - 11 Sloan's Curve Dr. (PCN: 50-43-44-11-07-000-0110) iii. Carolyn Sakolsky - 16 Sloan's Curve Dr. (PCN: 50-43-44-11-07-008-0010) iv. Tracy Markin - 17 Sloan's Curve Dr. (PCN: 50-43-44-11-07-008-0080) v. Dan Marantz - 19 Sloan's Curve Dr. (PCN: 50-43-44-11-07-008-0070) vi. Robert Postal - 20 Sloan's Curve Dr. (PCN: 50-43-44-11-07-008-0060) vii. William Matheson - 22 Sloan's Curve Dr. (PCN: 50-43-44-11-07-008-0040) viii. Barbara C. Sidell - 23 Sloan's Curve Dr. (PCN: 50-43-44-11-07-008-0050) TIME CERTAIN: 2:00 PM


		B.	New Business


			1.	Signature Policy for Resolutions and Ordinances.
				Kathleen Dominguez, Town Clerk
			2.	Discussion regarding the Town Council Meeting Schedule for August and September.
				Danielle H. Moore, President
			3.	Approve Request by Florida Power & Light to Intermittently Close an East Bound Lane of Royal Poiciana.
				H. Paul Brazil, P.E., Director of Public Works


		C.	Matters Pulled From Consent Agenda: If needed


	XIV.	ORDINANCES


		A.	Second Reading


			1.	ORDINANCE NO. 06-2018 An Ordinance of The Town Council of The Town of Palm Beach, Palm Beach County, Florida, Amending Chapter 82 of The Town Code of Ordinances Relating To Personnel, At Article II, Employee Benefits, Division 2, Retirement System; Amending Subdivision I, In General, By Amending Section 82-53, Membership; Termination of Membership; Providing For Severability; Providing For Repeal of Ordinances In Conflict; Providing For Codification; Providing An Effective Date.
				Danielle Olson, Director of Human Resources


		B.	First Reading


			1.	ORDINANCE NO. 07-2018 An Ordinance of the Town Council of the Town of Palm Beach, Palm Beach County, Florida, Amending the Town of Palm Beach's Code of Ordinances by Amending Section 18-167 To Allow for a Non-Resident Expert To Be Appointed to the Architectural Commission (ARCOM); Providing for Incorporation of Recitals; Providing for Severability; Providing for Repeal of Ordinances in Conflict Hereof; Providing for Codification; Providing an Effective Date.
				Paul Castro, Acting Director of Planning, Zoning & Building
			2.	ORDINANCE NO. 08-2018 An Ordinance of the Town Council of the Town of Palm Beach, Palm Beach County, Florida, Amending Chapter 82, Personnel, Article III, Resolution of Employee Grievances, of the Town Code of Ordinances at Section 82.207, Review By Administrative and Personnel Committee; Further Amending Section 82.208, Role of Committee; Amending Section 82.209, Procedures; Amending Section 82.210, Findings of Committee; Amending Section 82.211, Appeals; Providing for Severability; Providing for Repeal of Ordinances in Conflict; Providing for Codification; Providing an Effective Date.
				Danielle Olson, Director of Human Resources
			3.	ORDINANCE NO. 09-2018 - An Ordinance of the Town Council of the Town of Palm Beach, Palm Beach County, Florida, Amending the Code of Ordinances at Chapter 2, Administration, Article III, Officers and Employees, Division 1, Generally, at Section 2-136, Appointive Administrative Officers, so as to Delete the Term Public Safety Director and Substitute for that Term the Terms Chief of Police and Chief of Fire Rescue; Amending Division 5, Director of Public Works at Section 2-247, General Duties, Supervision by Manager, to Delete the Reference to the Public Works Director being under the Direct Supervision of the Town Manager; Further Providing that all References in the Town Code to Public Safety Director Shall Now be Referred to as Chief of Police and Chief of Fire Rescue; Providing for Severability; Providing for Repeal of Ordinances in Conflict; Providing for Codification; Providing an Effective Date.
				Jay Boodheshwar, Deputy Town Manager
			4.	ORDINANCE NO. 10-2018 An Ordinance of the Town Council of the Town of Palm Beach, Palm Beach County Florida, providing for an Amendment to the Town's Budgets Adopted for the Fiscal Year Commencing October 1, 2017, Providing an Effective Date.
				Jane Le Clainche, Director of Finance


	XV.	ANY OTHER MATTERS


	XVI.	ADJOURNMENT

PLEASE TAKE NOTE:

Note 1:	Please submit written comments/materials to publiccomment@townofpalmbeach.com or in person to the Town Clerk's Office, located at Town Hall, 360 South County Road. No written materials received after 3:30 p.m. on the Thursday immediately prior to a monthly Town Council meeting will be included in the back-up binders distributed to the Mayor and Town Council in preparation for that meeting. Written materials received after 3:30 p.m. on Thursday will be separately distributed to the Mayor and Town Council; however, depending upon the length of the materials, the time of submittal, and other circumstances, the Mayor and Town Council may not be able to read and consider such late submittals prior to acting upon the policy matter(s) which they address.
Note 2:	The progress of this meeting may be monitored by visiting the Town's website (townofpalmbeach.com) and clicking on "Meeting Audio" in the left column. If you have questions regarding that feature, please contact the Office of Information Systems (561) 227-6315. The audio recording of the meeting will appear within 24 hours after the conclusion of the meeting.
Note 3:	If a person decides to appeal any decision made by this Council with respect to any matter considered at this meeting or hearing, he/she will need a record of the proceedings. For such purpose, he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based.
Note 4:	Disabled persons who need an accommodation in order to participate in the Town Council Meeting are requested to contact the Town Manager's Office at 838-5410 or through the Florida Relay Service by dialing 1-800-955-8770 for voice callers or 1-800-955-8771 for TDD callers, at least two (2) working days before this meeting.
Note 5:	Items listed on the Consent Agenda will be approved by one motion of the Town Council, unless the Mayor or an individual Council Member requests that any item(s) be moved to the Regular Agenda and individually considered.
Note 6:	All back-up material for the items listed on the agenda are posted to the Town's website and emailed to all Stay Informed subscribers on the Friday before the Town Council meeting. To access the back-up materials and/or subscribe to the Stay Informed list, please visit the Town's website (townofpalmbeach.com).

PROCEDURES FOR PUBLIC PARTICIPATION
Citizens desiring to address the Town Council should proceed toward the public microphones when the applicable agenda item is being considered to enable the Town Council President to acknowledge you.

PUBLIC HEARINGS:	Any citizen is entitled to be heard on an official agenda item under the section entitled "Public Hearings," subject to the three minute limitation.

COMMUNICATIONS FROM CITIZENS:	Any citizen is entitled to be heard concerning any matter under the section entitled "Communications from Citizens," subject to the three minute limitation. The public also has the opportunity to speak to any item listed on the agenda, including the consent agenda, at the time the agenda item comes up for discussion.

OTHER AGENDA ITEMS:	Any citizen is entitled to be heard on any official agenda item when the Town Council calls for public comments, subject to the three minute limitation.

Town Council Meetings are public business meetings and, as such, the Town Council retains the right to limit discussion on any issue.