| | | | | | | | TENTATIVE:
SUBJECT TO
REVISION |
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| | | | | | | | | TOWN OF PALM BEACH
Town Council Meeting
TOWN HALL
COUNCIL CHAMBERS - SECOND FLOOR
360 SOUTH COUNTY ROAD
AGENDA
September 13, 2022 9:30 AM
Welcome | | |
| | | | | | | | | For information regarding this agenda and the procedures for public participation at Town Council Meetings, please refer to the end of this agenda. | | |
| | | | | | | | | I. | CALL TO ORDER AND ROLL CALL | | |
| | | | | | | | | | Danielle H. Moore, Mayor
Margaret A. Zeidman, President
Bobbie Lindsay, President Pro Tem
Julie Araskog
Ted Cooney
Lew Crampton
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| | | | | | | | | II. | INVOCATION AND PLEDGE OF ALLEGIANCE | | |
| | | | | | | | | III. | MODIFICATIONS TO THE AGENDA | | |
| | | | | | | | | VI. | COMMENTS OF MAYOR DANIELLE H. MOORE | | |
| | | | | | | | | VII. | COMMENTS OF TOWN COUNCIL MEMBERS | | |
| | | | | | | | | VIII. | COMMUNICATIONS FROM CITIZENS - 3 MINUTE LIMIT PLEASE | | |
| | | | | | | | | IX. | APPROVAL OF CONSENT AGENDA (SEE NOTE 5) | | |
| | | | | | | | | | | 1. | RESOLUTION NO. 110-2022 A Resolution of the Town Council of the Town of Palm Beach, Palm Beach County, Florida, Amending the Town of Palm Beach Master Fee Schedule by Modifying Parking Placard and Paid Parking Fees, and Providing an Effective Date. | | | | | | | Jane Le Clainche, Director of Finance | | | | | | 2. | RESOLUTION NO. 111-2022 A Resolution of the Town Council of the Town of Palm Beach, Palm Beach County, Florida, Amending the Town of Palm Beach Master Fee Schedule by Modifying Parking Fines, and Providing an Effective Date. | | | | | | | Jane Le Clainche, Director of Finance | | | | | | 3. | RESOLUTION NO. 112-2022 A Resolution of the Town Council of the Town of Palm Beach, Palm Beach County, Florida, Approving the Award of ITB No. 2022-19, Street Sweeping and Bike Trail Sweeping to Bright Star Property Maintenance Services in the Annual Amount of $97,160 and Establishing a Five-Year Award in the Amount of $534,590, Based on Satisfactory Performance, Mutual Agreement and Budget Authorization. | | | | | | | Dean Mealy, Procurement and Contract Manager | | | | | | 4. | RESOLUTION NO. 113-2022 A Resolution of the Town Council of the Town of Palm Beach, Palm Beach County, Florida, Approving the Awarding of a Purchase Order for Milling and Paving, Town of Palm Beach Undergrounding Phases 2 and 3 South and Via Palma Roadway and Drainage Improvements to Ranger Construction Industries, Inc. in the Amount of $1,690,811.32 and Establishing a Project Budget of $1,944,432. | | | | | | | Dean Mealy, Procurement and Contract Manager | | | | | | 5. | RESOLUTION NO. 114-2022 A Resolution of the Town Council of the Town of Palm Beach, Palm Beach County, Florida, Approving Proposed Fixed Costs for Property, Liability, Workers’ Compensation, Automobile and Ancillary Coverages for FY 2023 in the Amount of $1,086,742 and Variable Costs in the Amount of $1,100,000; Approving A Non-Exclusive Insurance Broker Services Agreement With Relation Insurance Service of Florida, Inc. “Relation”, in the Amount of $45,000; Approving A Non-Exclusive Insurance Broker Services Agreement with Arthur J. Gallagher Risk Management Services, Inc., “AJG,” In The Amount Of $7,500; Approving A Third Party Administration Services Agreement with Preferred Governmental Claim Solution “PGCS” In The Amount Of $54,827; Conditioning All Matters Contained Herein Subject to Approval of The Fiscal Year 2023 Budget; and Authorizing the Town Manager To Execute the Non-Exclusive Insurance Broker Services Agreements with Relation, AJG and PGCS on Behalf of the Town. | | | | | | | Dean Mealy, Procurement and Contract Manager | | | | | | 6. | RESOLUTION NO. 115-2022 A Resolution Of The Town Council Of The Town Of Palm Beach, Palm Beach County, Florida, Approving A Purchase Order To Tyler Technologies In The Annual Amount Of $96,500 And Establishing A Three-Year Contract Award Of $318,450 Contingent Upon Satisfactory Vendor Performance, Mutual Agreement And Budget Authorization. | | | | | | | Dean Mealy, Procurement and Contract Manager | | | | | | 7. | RESOLUTION NO. 116-2022 A Resolution Of The Town Council Of The Town Of Palm Beach, Palm Beach County, Florida, Approving A Purchase Order To Government Jobs Inc. D/B/A NEOGOV In The Annual Amount Of $80,000 And Establishing A Three-Year Contract Award Of $240,000 Contingent Upon Satisfactory Vendor Performance, Mutual Agreement And Budget Authorization. | | | | | | | Dean Mealy, Procurement and Contract Manager | | | | | | 8. | RESOLUTION NO. 117-2022 A Resolution Of The Town Council Of The Town Of Palm Beach, Palm Beach County, Florida, Approving Purchase Orders To Sentinel Technologies, Inc. In A Not-To-Exceed Amount Of $200,000. | | | | | | | Dean Mealy, Procurement and Contract Manager | | | | | | 9. | RESOLUTION NO. 118-2022 A Resolution Of The Town Council Of The Town Of Palm Beach, Palm Beach County, Florida, Approving A Purchase Order To Superion LLC. D/B/A/ Central Square In The Annual Amount Of $210,000 And Establishing A Three-Year Contract Award Of $693,000 Contingent Upon Satisfactory Vendor Performance, Mutual Agreement And Budget Authorization. | | | | | | | Dean Mealy, Procurement and Contract Manager | | | | | | 10. | RESOLUTION NO. 119-2022 A Resolution Of The Town Council Of The Town Of Palm Beach, Palm Beach County, Florida, Approving A Purchase Order To Municipal Code Corporation In The Annual Amount Of $50,000 And Establishing A Three-Year Contract Award Of $160,000 Contingent Upon Satisfactory Vendor Performance, Mutual Agreement And Budget Authorization. | | | | | | | Dean Mealy, Procurement and Contract Manager | | | | | | 11. | RESOLUTION NO. 120-2022 A Resolution Of The Town Council Of The Town Of Palm Beach, Palm Beach County, Florida, Approving A Purchase Order To Electronic Data Collection CRP In The Amount Of $48,775 And Establishing A Three-Year Award In The Amount Of $160,000 Contingent Upon Satisfactory Performance, Mutual Agreement And Budget Authorization. | | | | | | | Dean Mealy, Procurement and Contract Manager | | | | | | 12. | RESOLUTION NO. 121-2022 A Resolution of the Town Council of the Town of Palm Beach, Palm Beach County, Florida, Approving the Award of ITB No. 2022-20, Par 3 Clubhouse Renovation to Hedrick Brothers Construction Company in the Amount of $151,453 and Establishing a Project Budget of $166,500 and Approving an Allocation from the Par 3 Golf Fund Contingency in the Amount of $100,000. | | | | | | | Dean Mealy, Procurement and Contract Manager | | |
| | | | | | | | | | A. | Matters Pulled From Consent Agenda: If needed | | |
| | | | | | | | | | | 1. | Town-wide Undergrounding Project - Review of Project and Dashboard, Summary of Project Status | | | | | | | H. Paul Brazil, P.E., Director of Public Works | | | | | | 2. | Evaluation of Alternatives to Relocate Garbage and Recycling Pickup at Lake Drive Park - Update | | | | | | | H. Paul Brazil, P.E., Director of Public Works | | | | | | 3. | Phipps Ocean Park Project Update
Carolyn Stone, Assistant Town Manager
a. Status on Project Plans, Grant and Management Agreements
Amanda Skier, President and CEO, Preservation Foundation of Palm Beach
b. Estimated Budget Increases Associated with Invasive Removals
c. RESOLUTION NO. 123-2022 A Resolution of the Town Council of the Town of Palm Beach, Palm Beach Count, Florida, Approvaing a $250,000 Donation from the Preservation Foundation of Palm Beach for the Establishment of a Phipps Ocean Park Project Account. | | | | | | | | | |
| | | | | | | | | PLEASE TAKE NOTE: Note 1: | Please submit written comments/materials to
council@townofpalmbeach.com or in person to the Town Clerk's Office,
located at Town Hall, 360 South County Road. No written materials received
after 3:30 p.m. on the Wednesday immediately prior to a monthly Town Council
meeting will be included in the back-up binders distributed to the Mayor and
Town Council in preparation for that meeting. Written materials received after 3:30 p.m. on Wednesday will be separately distributed to the Mayor and Town
Council; however, depending upon the length of the materials, the time of
submittal, and other circumstances, the Mayor and Town Council may not be
able to read and consider such late submittals prior to acting upon the policy
matter(s) which they address. | Note 2: | The progress of this meeting may be monitored by visiting the Town's
website (townofpalmbeach.com) and clicking on "Meeting Audio" in the left
column. If you have questions regarding that feature, please contact the
Office of Information Technology (561) 227-6315. The audio recording of the
meeting will appear within 24 hours after the conclusion of the meeting. | Note 3: | If a person decides to appeal any decision made by this Council with respect
to any matter considered at this meeting or hearing, he/she will need a
record of the proceedings. For such purpose, he/she may need to ensure
that a verbatim record of the proceedings is made, which record includes the
testimony and evidence upon which the appeal is to be based. | Note 4: | Disabled persons who need an accommodation in order to participate in the
Town Council Meeting are requested to contact the Town Manager's Office
at 838-5410 or through the Florida Relay Service by dialing 1-800-955-8770
for voice callers or 1-800-955-8771 for TDD callers, at least two (2) working
days before this meeting. | Note 5: | Items listed on the Consent Agenda will be approved by one motion of the
Town Council, unless the Mayor or an individual Council Member requests
that any item(s) be moved to the Regular Agenda and individually
considered. | Note 6: | All back-up material for the items listed on the agenda are posted to the
Town's website and emailed to all Stay Informed subscribers on the Friday
before the Town Council meeting. To access the back-up materials and/or
subscribe to the Stay Informed list, please visit the Town's website
(townofpalmbeach.com). |
PROCEDURES FOR PUBLIC PARTICIPATION | Citizens desiring to address the Town Council should proceed toward the public microphones when the applicable agenda item is being considered to enable the Town Council President to acknowledge you. |
PUBLIC HEARINGS: | Any citizen is entitled to be heard on an official agenda item under the section entitled "Public Hearings," subject to the three minute limitation. | | COMMUNICATIONS FROM CITIZENS: | Any citizen is entitled to be heard concerning any matter under the section entitled "Communications from Citizens," subject to the three minute limitation. The public also has the opportunity to speak to any item listed on the agenda, including the consent agenda, at the time the agenda item comes up for discussion. | | OTHER AGENDA ITEMS: | Any citizen is entitled to be heard on any official agenda item when the Town Council calls for public comments, subject to the three minute limitation. | | Town Council Meetings are public business meetings and, as such, the Town Council retains the right to limit discussion on any issue. |
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